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Members Guide to the Library Catalogue

Basic Search (no login required)

A keyword search returns all records with that keyword in any field. Single words normally generate more results. When searching for more than one word, records are returned that contain all words.

For instance, searching for Oxford Medicine returns all records containing Oxford AND Medicine anywhere in the record, i.e. in the title of the book, or the publisher, etc.

Another method of searching is to shorten (or truncate) a keyword; for instance, a search for medic returns medical, medicine, medicinal or medication.

A choice of additional search fields also appear next to the main search box as illustrated below: these are Title, Author, Subject, ISBN, Series and Call Number and they are accessed by clicking the drop down menu

Advanced search (no login required)

When you can’t find the most appropriate material with a Basic search, you can move to the Advanced Search page by clicking on the Search button at the centre of the homepage.

Here you will find many more options that will allow you to control exactly what is searched for. You can also choose to use AND, or NOT (known as Boolean operators).

The example below is a search looking for the subjects Obstetrics OR Gynaecology AND Churchill Livingstone as the publisher:

If you would like to search for a title or phrase that contains a Boolean operator, for example NOT, you can prevent the search from operating on the Boolean term by enclosing the phrase in double quotes. i.e. “How not to write a medical paper”

Search results (no login required)

Search results are ordered by date of publication with the most recent first.

You can also use the dropdown filter to reorder your results by date, title, etc.

If you want to see when a new item is added that meets your search criteria, RSS feeds will allow this. To do this, click on the RSS icon in your address bar or next to the number of results.

You can use the dropdown list to limit your search to items available in one particular library. However, results will still show other libraries that hold the title, as well as the library you have specified.

On the results overview you can also see main and other title; main and additional author names; edition statement; an icon showing material type; format and literary form; place of publication, publisher and date of publication; online access; other title; physical description and availability by library in alphabetical order.

You can choose to further refine your search using the options on the left of the screen, showing number of records in brackets.

After clicking an option you can later remove it from your results by clicking the small ‘x’ that appears to the right of it.



Click on title of the book to view a more detailed record. Subjects used in the record appear as links and will take you to further similar titles.

Select Browse shelf to see similar items on the same shelf at your chosen library

Your account (login required)

You can log into your account from the Base Library Website or the advanced search screen. You will need your library card number and password for this. To reset your password you need your library card number or registered primary email address. It is your responsibility to advise the library of any change to your contact details.

Your catalogue searches can be saved to your Search History

Your searches are retained by Koha and may be used by library staff in order to improve the service. Please see the Privacy Policy for details of our data policy

While you are logged in to your personal account you can also do the following

  • You can update your personal information via your personal details page
  • You can also add tags to book titles. These are not visible until they are approved by a librarian
  • You can add Purchase suggestions
  • You can add titles into ‘Your items’ for retrieval for this session
  • You can place a reservation on a book(s)

Placing a reservation

If a book is not available at your home library, you can place a reservation on it from another library. To reserve a book, go into the main record of the book by clicking the blue title link.

Click the Place reservation link


The Pick up location will default to home library; this can be changed if you want to pick the item up from another library.

Click Confirm hold and the item will be reserved. You will receive an email when the book is ready for collection. Holds are held for two weeks and are returned if they are not collected.


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Sandwell Library closed for refurbishment

Sandwell Library will be closing for six months from Friday 17th March at 16.30 while the Education Centre is being refurbished.

All the staff and books will be relocating to the library at City Hospital, which is located within the Postgraduate Centre. We will be at City Library from Wednesday 22nd March but if you have any queries between these dates, please email or call us on the details below.

There will be a face to face enquiry service, Monday to Friday, 8.30am-4.30pm, and the self-service kiosk allows staff to borrow and return books 24/7, however if you are unable to make it to City, there are still plenty of ways that you can make the most of the Trust library services:

Books currently borrowed can be returned to Sandwell until 16.30 on Friday 17th March or be sent to City Library in the internal post.

To speak to a member of the library team you can phone 0121 507 3587 or e-mail

The staff are looking forward to hearing from you and also welcoming you to their brand new facility at Sandwell in Autumn 2017.

Cannock Chase Hospital Library

The library at Cannock Chase Hospital is moving to a new location and will be closed between Wednesday 22nd March and Wednesday 12th April.

The new location will be;
Education & Conference Centre,
Level 3, Cannock Chase Hospital,
Brunswick Road,
WS11 5XY

Subscribing to RSS feeds using Microsoft Outlook

A list of RSS feeds showing Recent Acquisitions is available from the OPAC Home Page:


These feeds are best consumed in an RSS Reader, i.e:

Using an RSS Reader

Screenshot of RSS Feed in netvibes

You may find these feeds limited using Microsoft Outlook’s RSS Reader:

MS Outlook

Use the following steps to customise the content of the feed for a better experience using Outlook.

  1. Go to OPAC Advanced Search, select your search criteria, select ‘Sort by: Acquisition date: Newest to oldest’, then press SearchSort by
  2. Select the RSS icon on the Search Results pageSearch Return Result
  3. Copy the URL and add this URL as a new feed to Microsoft OutlookAdd new RSS feed
  4. The recently acquired titles now display in the subject line:

Outlook Customised Feed






Relocation of Knowledge Services – Dudley Public Health; July 2016

Please note: Knowledge Services – Dudley Public Health, has now relocated from Falcon House, Dudley, to Dudley Public Library.

All stock has been transferred to the new service point within Dudley Public Library – Floor 2, Dudley Library, St James Road, Dudley DY1 1HR – and is now available, with other BASE Library services, at this service point [please note: due to the opening times of the Public Library, external visitors will not have access to the service point before 9:30].

If you have any queries regarding the relocation of Knowledge Services, please contact Steve Mander, Knowledge Services Manager on 01384 816604 or at, or Malcolm Cater on 01384 816159 or at

Relocation of Knowledge Services – Dudley Public Health; June/July 2016

Please note: Knowledge Services – Dudley Public Health, will be relocated from Falcon House, Dudley, to Dudley Public Library, at the end of June 2016.

After June 22nd 2016, there will be no access to BASE Library stock and services at the Falcon House service point (note, however, that you can continue to return items at this service point until Thursday June 30th 2016).

Stock will be transferred to the new service point within Dudley Public Library – Floor 2, Dudley Library, St James Road, Dudley DY1 1HR – and will be available, with other BASE Library services, at this service point, from July 6th 2016.

If you have any queries regarding the relocation of Knowledge Services, please contact Steve Mander, Knowledge Services Manager on 01384 816604 or at, or Malcolm Cater on 01384 816159 or at

Borrow and reserve more books, and borrow for longer!

After a successful trial, we are pleased to update you on changes to book borrowing which are now permanent features of the BASE Library service:

Borrow More Books

The number of items you can borrow at any one time has now been increased to 10.  This applies to both staff and students.

Reserve More Books

The number of items you can reserve at any one time has now been increased to 10.  This applies to both staff and students.

Borrow Books for Longer

The number of times that you can renew your books has now been extended to a maximum of 3 (as long as the item has not been requested by another user).

Do send your feedback below!

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Student? Services BASE offers you…

The BASE collection is multidisciplinary, but may be particularly strong in one area within your hospital or Trust, depending on any specialisation. There are over 42,000 titles in the collection, equating to almost 84,000 actual items!

Register to become a BASE library member at your ‘home’ library. This entitles you to access the collections of all the libraries in the BASE consortium. Download the registration form to complete and return to your ‘home’ BASE library, taking your Trust or Student ID badge with you.

Two services: one login.

BASE library members, whose home library subscribes to the BASEDoc article request service, will from Monday 10th August 2015 be able to use their library account details to also log in to BASEDoc.

There will no longer be a separate login, simply enter the same details you would to log into your library account in to the BASEDoc login page.

Two services, one login!

Find out more about BASEDoc, the article request service.

Please contact your home library with any questions.

BASE Library Survey 2019

BASE LogoThis survey was written by library staff in August 2019 and is aimed at all permanent and temporary NHS staff members, bank and agency workers, students, trainees and volunteers on placement at BASE library organisations. Your response will take 3 to 5 minutes to complete, is anonymous and will help us to develop the service. Results of the survey will be collated and published. Also available as paper version (download PDF) or at The survey opens on 1st October 2019 and closes on 20th December 2019. Please see contact details for your BASE library here or email: or tel. 0121 424 9824.

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